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I have a new Employee, what do I do?


Congratulations on growing your business and expanding your team!

The below steps will get your new Employee up and running


1. Add your new Employee to Ovatu

To add your new Employee see How do I add a new Employee?

If adding a new Employee means upgrading to a larger plan, please open your account in the web app and click Account > Plan and then the Change Plan button inside the relevant plan box


2. Set their Permissions

Setting Employee Permissions can currently only be done via the web or Android apps.

See the web app guide How do I set Employee permissions? for an explanation of each Permission setting, and how to set them


3. Enable, disable and customise their Services settings

Use the slider to enable or disable each Service for the Employee, and if appropriate, assign a price other than the default price for each Service when performed by your new Employee:



It is also possible to override the default Duration, Processing and Finishing times of each Service when performed by this Employee, see What is ‘Processing’ and ‘Finishing’ time? for more information on these fields

Tap Save


4. Set their Roster

Use the Default Roster to set their usual working hours, see How do I set/modify the Normal Hours Roster?

Use the Current Roster to override hours for a specific date, see How do I view/modify the Roster?


5. Set their login details

We recommend that your new Employee logs in to your account with their own unique password and PIN (if you choose to use the PIN function). This increases account security and allows you to track their actions on Sales and Reservations.

See:



The following additional Employee settings can be customised in the web app:


PLEASE NOTE: The majority of administrative functions can be carried out across all platforms, however some can currently only be actioned via the web app

To access the web app on your iOS  device tap on Manage > Open web app